# Members and roles Invite your team to a workspace and give each person a role. The roles are Owner, Admin and Member. Owners and admins invite, change roles and remove members in Settings > your workspace > Members. Every member can work in every task, whatever their role. To open Settings, press **Settings** at the bottom of the sidebar, then **Settings** in its menu. You can also press ⌘, (Ctrl+, on Windows and Linux). ## Roles A workspace has one owner, the person who created it, until they transfer it. | What you can do | Owner | Admin | Member | | --- | --- | --- | --- | | Import projects, and read project settings and their Change history | Yes | Yes | Yes | | Change a project's QA Guide | Yes | Yes | Yes | | Open, send into, move, reassign and delete any task | Yes | Yes | Yes | | Create Crons, and read Activity, Usage and the plans | Yes | Yes | Yes | | Upload, replace, rename, move and delete Files | Yes | Yes | Yes | | Change or delete a Cron | Any | Any | Their own | | Delete a message in Up next | Any | Any | Their own | | Invite members, change roles and remove members | Yes | Yes | No | | Set up workspace AI providers, Skills, Plugins and Integrations | Yes | Yes | No | | Maintain existing billing, reduce overage, update payment methods and see invoices | Yes | Yes | No | | Rename the workspace, change its logo and set its timezone | Yes | Yes | No | | Change a project's setup, services and environment, and start or answer its deploys | Yes | Yes | No | | Delete a project | Yes | Yes | No | | Transfer ownership and delete the workspace | Yes | No | No | | Leave the workspace | After a transfer | Yes | Yes | ## Invite a member 1. Open Settings > your workspace > Members. 2. Press **Invite member**. 3. Type the Email Address and pick the Role, Member or Admin. 4. Press **Send Invitation**. ![The Members section of Settings. Under Team Members, 3 members, and an Invite member button, three rows list Sam with an Owner badge and a Claude pill, Jordan with an Admin badge, and Priya with a Member badge, each above an email address. Jordan's and Priya's rows end in an actions menu.](https://kosuke.ai/docs/img/workspace-members.webp) Sensei emails a link that works for 48 hours. Until someone accepts it, the address waits under Pending Invitations. To withdraw an invitation, press the X at the end of its row. When one expires, send a new one. ## Accept an invitation Open the link in the email. The page reads Join and the workspace name, and names your role. - If you are signed in with the invited address, press **Accept invitation**. - If you are signed out, press **Email me a sign-in code** and type the 8-digit code from the email. - If you are signed in with another address, press **Sign in as the invited address**. When you are already signed in, each invitation waiting for you shows as a card at the end of the workspaces in the sidebar, such as "Acme invited you". Press **Join** on it. The workspace picker in Settings lists them under **Invitations** too, each with **Join**. ## Change a role or remove a member Open the actions menu at the end of a member's row. - **Make Admin** or **Make Member** changes their role. - **Remove** takes them out of the workspace at once. There is no confirmation step. You cannot change your own role or remove yourself. The owner's row has no actions menu for admins: the owner's role changes only through a transfer, and the owner cannot be removed. ## Transfer ownership Only the owner can transfer ownership. 1. Open the new owner's actions menu and choose **Transfer Ownership**. 2. Press **Transfer**. The other member becomes the owner and you become a Member. Only the new owner can transfer it back. ## Leave a workspace 1. Open Settings > your workspace > General. 2. Under Danger Zone, press **Leave workspace**, then confirm. You lose access to the workspace and all its projects. Admins and members see this button. The owner transfers ownership first. ## Delete a workspace Only the owner can delete a workspace. 1. Open Settings > your workspace > General. 2. Under Danger Zone, press **Delete workspace**. 3. Type the workspace name and press **Delete workspace**. This deletes every project in the workspace, with its tasks and sandboxes, deletes every card its members published from its Overview, and cancels a paid plan. Every other member loses access. It cannot be undone. Sensei refuses while the workspace has an unpaid invoice. Settle it with **Manage billing** in Settings > your workspace > Billing. It also refuses while recent usage is still being billed, which takes up to 15 minutes. Try again after that. ## Name, logo, timezone and Workspace ID Settings > your workspace > General shows the Workspace Name, the Timezone, the Workspace ID and the logo. The name and the ID each have a copy button. The CLI and the API ask for the Workspace ID wherever they need a workspace. To rename the workspace, owners and admins edit the Workspace Name and press **Save**. A name is 1 to 100 characters. The Workspace ID stays the same, so the CLI, the API and your API keys keep working. Members see the name read-only. To set a logo, owners and admins press **Upload image** and pick a square JPG or PNG up to 2 MB. **Remove** clears it. The **Timezone** is the Workspace Timezone: every cron in the workspace runs in it, and every cron time is shown in it. A workspace starts on UTC. Owners and admins pick another zone and it saves at once. Sensei refuses a zone that would make a cron fire more often than every 15 minutes, or never, and names those crons. Members see the zone read-only. See [Crons](https://kosuke.ai/docs/automate/crons.md#the-workspace-timezone). ## Your workspaces Your workspaces are the ones you create or join. The sidebar lists every one of them, and there is nothing to switch. Open a workspace's Overview from its **…** menu, or open any of its projects. In Settings, the workspace picker under **Workspace** chooses which workspace's sections show. See [Overview, Needs you and Activity](https://kosuke.ai/docs/sessions/home-and-activity.md#the-sidebar). For a new workspace, press the **+** beside **Workspaces** in the sidebar. **New workspace** in the account menu and Settings picker opens the same **Book a Demo to unlock more capacity** content. Booking grants nothing by itself. Existing workspace memberships and invitation acceptance continue to work. Verified platform staff retain provisioning authority; workspace-admin membership does not bypass the demo gate. See [Plans and billing](https://kosuke.ai/docs/workspace/plans-and-billing.md). ## Work in any task Every member can open any task, send into it, use its Preview, move it between statuses and reassign it, whatever their role. The Assignee is the person the work is booked to. Their Personal Skills and Personal Plugins follow the task. Workspace tasks use workspace Credentials, whoever is assigned or sends. [AI providers](https://kosuke.ai/docs/workspace/ai-providers.md) explains whose credentials run what. In Up next, only a message's author can edit, move or steer it. Owners and admins can also delete it. ## When a member leaves When a member leaves or is removed, this happens in that workspace: - Sessions assigned to them lose their Assignee. Completed sessions keep it. - The next member who sends into an unassigned session becomes its Assignee. - Their Personal Skills and Personal Plugins stop reaching the workspace's sessions. Workspace Credentials stay with the workspace. - Their Sensei closes its needs about the workspace and forgets what it knew there. - The cards they published from its Overview are deleted, and their links stop working. - Crons they created keep running, on the workspace's Credentials. - Owners and admins can delete the messages they left in Up next. ## Report and block You can report what another member of your workspace wrote, and block a member. Your own messages, tasks and Chat Sessions have neither. - **A message:** press and hold the message, then choose **Report message**, or **Block** followed by the member's name. - **A task or a Chat Session:** open its **…** menu and choose its Report or Block item, such as **Report task**. - **A member:** press their name to open their profile, then choose Report or Block. To report, pick why you are reporting it, add details if you like, and press **Send report**. Turn on **Also block** to block the member in the same step. The item then shows "You reported this message", or the same for a task or Chat Session. Kosuke reviews reports within 24 hours. If a report cannot be sent, what you typed stays and **Try again** sends it again. Block hides that member's messages, tasks and Chat Sessions for you, in every workspace you share. Each one shows as a placeholder you can open with **Show** and hide with **Hide again**. The member is not told. To unblock, open Settings > Privacy > Blocked members and press **Unblock** beside the member, then confirm. You see their content again, and they are not told. ## Limits - A workspace name is 1 to 100 characters, and only owners and admins can change it. - Members, roles and ownership change only in the web app. An API key cannot change them. See [What only the web app can do](https://kosuke.ai/docs/api/what-an-api-key-cannot-do.md). ## Next steps - [Connect an AI provider](https://kosuke.ai/docs/workspace/ai-providers.md) for the workspace. - [Choose a plan](https://kosuke.ai/docs/workspace/plans-and-billing.md) and see what usage costs.